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Thank you for your interest in employment opportunities with the American Red
Cross
Mount Rainier Chapter.
Join our exciting non-profit organization and help further the mission of the
American Red Cross.
Please
submit resume and cover letter:
American Red Cross Mount Rainier Chapter
ATTN: Office Coordinator, Thurston County
PO Box 111028
Tacoma, WA 98411
web@rainier-redcross.org
Current
employment opportunities -
POSITION
TITLE:
Office Coordinator, Thurston County
Position that you report to: Health and Safety
Director
Positions reporting to you: Office Volunteers
MAJOR DUTIES:
-
Provides
overall office support to the Olympia Office in compliance with
Chapter Policies
-
Provide
administrative support for local health and safety programs
-
Supports
and assists the volunteer program, including volunteers who
deliver Red Cross services
ADDITIONAL
RESPONSIBILITIES:
Include, but
are not limited to:
Office
Management
-
Responsible for the day-today use of the building
-
Answer and
respond to phone calls
-
Collect
and distribute mail and other materials/supplies as needed
-
Assist
walk-in clients
-
Maintain
all supplies including inventory control and ordering
-
Recruit,
train, support and supervise volunteer office staff
-
Coordinates scheduling of support staff
-
Effectively communicates and coordinates with the Office of
Volunteers.
-
Provide
ongoing customer support especially for Health and Safety
customers and when necessary Emergency Services clients
-
Copy/assemble brochures and information packets for community
disaster education
-
Assist
with record retention projects
-
Responsible for preparing the inter-office courier
-
Assists
with accounting for funds to be transported to chapter
headquarters
-
Utilizes
knowledge of local resources in order to assist customers
Facilities
-
Monitors
facility use and resolves issues regarding use of space
-
Works to
resolve building issues (such as security, workstation use,
communication systems, heating/cooling system) by offering a
course of action, reporting ongoing challenges and follow up in
order to resolve issue
-
Prepare
classroom for meetings/classes
-
Ensures
the facility is kept clean and professional in appearance (may
need to assist with janitorial duties)
Health and
Safety
-
Assists
with ensuring that all necessary products, course materials and
equipment are provided for all classes, presentations, and sales
events, including all rentals for Authorized
Provider/Third-Party instructors
-
Processes
on-line course registrations, student registrations and course
information in education database
-
Assists
with processing course records to include: filing, issuing
certifications and data entry
-
Processes
sales transactions and refunds (credit card, cash and charges)
and reconciles money and receipts
-
Sells Red
Cross products such as books, first aid and disaster kits and
handles rentals of Red Cross materials such as manikins and
videos
-
Prepares
and mails correspondence as required to include: registration
confirmations, receipts, billings, course schedules, agreements
and promotional literature
-
Provides
course records and certificates as needed for Health and Safety
Courses
-
Notifies
students and training site when courses are canceled and
reschedules students
-
Obtains
and maintains current Red Cross teaching credentials in First
Aid/CPR and Babysitter’s Training
-
On
occasion, when no volunteer or per diem instructor is available,
teaches health and safety classes at the Thurston Office
POSITION
REQUIREMENTS:
Education:
High school diploma or GED required with some community/technical
college or AA preferred.
Experience:
Three years experience managing/supervising an office support staff
providing reception and mail services.
Knowledge,
Skills & Abilities:
-
Excellent
oral and written communication skills
-
The
ability to effectively lead meetings
-
Demonstrated ability to multi-task, prioritize and meet
deadlines and correctly handle confidential information
-
Excellent
volunteer management skills
-
The
ability to work with a high degree of accuracy, attention to
detail and follow-through
-
A
professional telephone manner, with good grammar
-
Proficiency with Microsoft Office, including Word, Excel,
Internet Explorer and Outlook
-
Knowledge
of Internet technology
-
The
ability to work effectively under pressure
-
Excellent
customer service skills
-
The
ability to work effectively both independently and as a member
of a team
-
A positive
and professional attitude and demeanor
-
The
ability to periodically work overtime and/or work 20+ hours per
if operating in a Disaster Relief mode
-
Ability to
lift, carry and move supplies/equipment up to 45 pounds on a
routine basis
-
Ability to
work with or around bleach and other cleaning supplies
-
Valid
Washington State Driver’s License
-
A clean
driving record (must produce a driver’s abstract from Dept. of
Motor Vehicles).
-
Ability to
pass a background check
COMPENSATION:
Wage Range Starting at $12.00 per hour, non-exempt, part-time
18 hours / week
The job
description cannot specify all of the responsibilities and duties of
this position. It is not intended to limit or modify the right of
the (supervisor) to assign, direct, or control the work of this
position. The listing of a particular duty does not exclude other
duties not listed that are of a similar kind or level of
responsibility.
The American
Red Cross is an Equal Opportunity Employer
Resumes are only accepted for open
positions.
Please click here for
Volunteer Opportunities.
The American Red Cross is an Equal Opportunity Employer
Last Revision: 2010 |
